Christmas and New Year Event Terms and Conditions

Christmas and New Year Event Terms and Conditions 

These Terms and Conditions apply to Festive joiner events including New Years Eve hosted at any Village Hotel (each, an “event”). These terms and conditions govern the relationship between the persons or entities who book and / or attend an event (“you”) and VUR Village Trading No 1 Limited (trading as Village Hotels and referred to in these terms and conditions as “Village”). 

These terms and conditions are in addition to all other Village terms and conditions which can be found here Hotel Terms & Conditions. In the case of conflict, these conditions take precedence over any other Village Terms and Conditions in relation to Party at Village bookings only. 

PAYMENT

1. £10 per person deposit is required at the time of booking. Without this your booking is not secure. Deposits are non-refundable and non-transferable. 

2. Full payment is due no later than 31st October 2025 for festive events. Christmas Day and New Years Eve payments are due no later than 30th November 2025. If final balance is not received, your tickets may be cancelled, and your deposit will be retained by Village. 

3. Any accommodation that is booked with a Village Party Night must be paid in advance and is subject to the Village terms and conditions that can be found here: Hotel Terms & Conditions

4. Village will not accept payment in full or in part to form of any food and beverage discounts or vouchers that have been issued by Village to Village Leisure Members or VWorks Members or otherwise save that Village Leisure Members or VWorks Members shall be entitled to membership on drinks purchased only during the event that they are attending on presentation of a valid membership card. 

CANCELLATION 

5. In the event that you have to cancel your booking, tickets are pre-payable and non-refundable and Village shall be entitled to retain the ticket price pre-payment should you cancel your booking. 

6. All prices include VAT at the prevailing rate. 

7. Confirmation of your booking will be sent to you with a receipt of monies paid.

FOOD & BEVERAGE 

8. Pre-orders for food are required for all events where a choice menu is offered. 

9. Where a food order is not provided a set meal of the day will be served. 

10. Village will not knowingly provide or sell any food required to be labelled as containing GM material. 

11. Village cannot guarantee that dishes do not contain nuts or nut derivatives or that fish products are totally free from bones. 

12. No alcohol or other beverages may be brought into the venue for consumption or prizes. Village reserves the right to search the bags of any guest. 

GENERAL

13. Early Bird prices are subject to bookings made within a specified time period, and tickets purchased thereafter will be charged at  full price.This applies to new bookings placed and any additional tickets added to an existing booking. 

14. Member discount is subject to availability on certain events, and proof of active paid membership will be required after booking. Failure to provide evidence of Village Gym or VWorks membership will result in the discount being removed from your purchased tickets. 

15. Emergency Service Discount is subject to availability on specified events. Proof of staff ID in the emergency services will be requested before the event. 

16. Discounts are not available in conjunction with any other discount offer including Early Bird special prices. 

17. Village reserves the right to judge acceptable behaviour and levels of noise from guests. You are responsible for the behaviour of your party. 

18. Please note the dress code for all events is smart casual, unless otherwise stated, and we reserve the right to refuse entry to any guest wearing baseball caps, hoodies or any other item deemed unacceptable in the reasonable judgement of Village. 

19. Village will not accept any responsibility, or be held liable for anyone prevented from entering the event, or asked to leave the event, due to that person;

    1. Acting in an improper or disorderly manner or whose condition in the opinion of the Village staff interferes, or is likely to interfere, with the enjoyment of the function by other guests;

    2. Bringing or using dangerous, illegal or hazardous items or substances on the premises;

    3. Bringing their own food or drinks to the premises without the prior permission of Village;

    4. Not adhering to the appropriate dress code for the event. 

20. The minimum age for persons to attend events is 18 years old unless stated as a family event. 

21. Village is unable to offer baby-sitting, baby listening or child minding services.  

22. Guests and visitors are not permitted to join any event for the entertainment only. 

23. Room upgrades are available to Club Rooms for an additional charge quoted at the time of enquiry and secured at the time of booking. 

24. Village reserves the right to amalgamate events to ensure minimum numbers. 

25. At the discretion of Village, tables of under 10 guests may be shared with other smaller parties in the function suite, restaurant or bar. 

26. Village may cancel a booking, and will refund any advance payment made or alternatively arrange for the booking to be transferred to another event, if it is deemed, at Village’s discretion, that the date of the event booked is no longer viable. 

27. Village endeavours to honour all commitments, but reserves the right to amend or alter all or part of the event package (as described on our website or in our event brochure) to an alternative of at least equivalent standard. 

28. While Village has taken all reasonable steps to ensure that the information contained in its event brochure, on its website and within all advertisements is accurate, it reserves the right, without accepting liability, to amend or alter all or part of the package in the event of an error or omission. 

29. Village will not be held liable , not accept any liability, for cancellation or non-completion of an event, or for any delays, arising as a result of industrial action, strikes, riots, adverse weather conditions, fire, flood, Act of God or any other cause beyond its control. 

30. Village shall not under any circumstance be liable to you in contract, tort (including negligence) or otherwise for loss of revenues or opportunities, goodwill, reputation or any type of special, indirect or consequential loss (even if such loss was reasonably foreseeable or Village had been advised of the possibility of your incurring the same). 

31. Village shall have no liability for any death or bodily injury (except death or injury caused by the negligence of Village, its staff or contractors), or loss of or damage to property, of anyone attending an event. You agree to indemnify Village against any claim in respect of any such liability (and the costs and expenses incurred by Village in relation thereto).

32. Village does not accept any liability in respect of loss or damage to property or vehicles brought into the venue or car park. 

33. Without prejudice to any other limitation or exclusion of liability set out in these terms and conditions, and to the fullest extent permitted by law, the total liability of Village to you in contract, tort or otherwise, including negligence (save for any liability arising from death or personal injury due to the negligence of Village or its employees which shall be unlimited) arising in relation to an event shall not exceed the total amount paid by you for the event. 

34. These terms and conditions are correct at the time of going to print and Village reserves the right to amend them at a later date without prior notice. 

35. Village and you agree that these terms and conditions constitute the entire agreement between us, and supersedes all previous drafts, agreements, arrangements and understanding between us, whether oral or written. 

36. We will only use your personal information for reasons and purposes set out in our Privacy Policy.

37. These Terms and Conditions are governed by English Law and in the unlikely event of a dispute, the parties shall submit to the exclusive jurisdiction of the English Courts. 

38.  You, as party organiser, are asked to inform all guests of these terms and conditions. Extra copies are available on request. 

39. All selfie mirror photos will be automatically removed from the photo booths portal after 28 days.